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Office Coordinator Philadelphia

Office Coordinator

Full Time • Philadelphia
Benefits:
  • Professional development assistance
  • Bonus based on performance
  • Dental insurance
  • Health insurance
  • Vision insurance
Job: Office Coordinator
Location: Bala Cynwyd, PA 19004
Schedule: Dayshift / Mon - Fri
Set up: Full-time office based position
Pay rate: $18.00 - $20.00 / hour

Report to  Branch Director

Position Summary:
 
The Office Assistant - Human Resources department is responsible for the employee life cycle (i.e., recruiting, orientation, hiring, onboarding, training, rewards, corrective action, etc.) and administering employee benefits, utilizing and maintaining all paper and electronic systems and all other administrative support services. The Office Assistant is also responsible for greeting guests, answering phones, inbound/outbound calls, compiling data, preparing reports, maintaining proper documentation for successful auditing and credentialing processes and resolving issues with the Learning Management Systems. Human Resources is there to support employees, clients and guests. It is quite literally a resource for humans.
 
The Office Assistant will primarily work with the management team to support the office, create and implement a full-scale recruiting platform including online and print job advertising. The Office Assistant will also use online recruiting tools to identify and attract job candidates, leverage the Internet for recruitment including social media and professional networking sites.
The HR Coordinator is a full-time position and reports to the CEO of the company.

Responsibilities:
 
  • Conduct prescreening and employment interviews. Hire new employees, complete employee background checks, reference checks and new employee paperwork.
  • Manage job boards/platforms, as needed
  • Serving as a point person for all new employee questions and essential activities.
  • Develop a pool of qualified candidates while building a deep network to identify and attract qualified candidates. Track and report new job candidate applications, new hires and recruiting sources
  • Use online recruiting tools to identify and attract job candidates, leverage the Internet for recruitment including social media and professional networking sites.
  • Training and Development: training on caregiver intakes, track and report metrics, and prepare and present school presentations.
  • Engagement: manage ad placements, manage job boards/platforms, conduct telephone interviews, and serving as a point person for all new employee questions.
    • Process Payroll.
    • Conduct disciplinary actions to drive success of an employee
  • Create SOPs and assist with updating policies every year and suggest changes that no longer serve the business or that need updating as a reaction to an occurrence.
  • Maintain employee records as mandated by the state and company policies.
  • Identify training opportunities to better support employees.
  • Support health and wellness to employees.
Position Requirements:

  • Experience with Microsoft Word, Excel and Outlook
  • Ability to travel for recruitment meetings, college visits, career fairs and maintain a flexible work schedule to participate in recruiting events and support client activities.
  • Able to effectively communicate with prospective employees and the management team.
  • Excellent interpersonal and communication skills - oral, conversational, telephone & written
  • Must collaboratively work with others.
Experience:

  • High school diploma required. Associate’s/Bachelor's degree in related field preferred.
  • Human Resource experience or education is a plus.
  • Administrative experience
  • Experience with high phone call volume. Strong phone communication skills, problem solving skills, and critical thinking.
  • Must process basic computer skills to perform job duties including desktop computing, e-mail, and the ability to learn software applications relevant to your position. Computer proficiency and technical aptitude with the ability to utilize and produce reports on Microsoft Word, Excel, etc.
  • Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service.
  • Strong skillsets in oral and written communication, cultural competence, interpersonal relationships and teamwork, attention to detail, customer service, time management, autonomy, problem solving an organization.
  • Provide peace of mind to our clients and their loved ones by providing exceptional home care
Compensation: $18.00 - $20.00 per hour




By selecting the positions below, you acknowledge that you are applying for employment with an independently owned and operated ComForCare franchisee, a separate company and employer from ComForCare and any of its affiliates or subsidiaries. You understand that each independent franchisee is solely responsible for all decisions relating to employment including (and without limitation to) hiring and termination, and ComForCare does not accept, review or store my application. Any questions about your application or the hiring process must be directed to the locally owned and operated ComForCare franchisee.

Equal Opportunity Employer: Disability/Veteran.

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Core Values

ComForCare has five core values that drive everything we do.

CARE LIKE A FAMILY
SERVE PASSIONATELY
DIGNITY MATTERS
BE PRESENT AND ENGAGED
HAVE FUN