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Administrative Assistant Proficient in Excel & Google Suite Montgomery

Administrative Assistant Proficient in Excel & Google Suite

Full Time • Montgomery
Responsive recruiter
Benefits:
  • 401(k) matching
  • Company parties
  • Competitive salary
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Training & development
POSITION SUMMARY

Provides clerical support including typing correspondence, reports, and documents; maintaining filing systems; and coordinating daily interoffice activities. Attention to detail, must be organized and results driven.  Must be a self starter and problem solver.

 
REPORTS TO  Owner


QUALIFICATIONS

  • High school graduate; college degree preferred
  • Minimum of two (2) years experience in a business setting, health care preferred
  • Knowledge of medical terminology preferred
  • Speak, read, write, and comprehend English
  • Demonstrated strong verbal, written and interpersonal communication skills
  • Demonstrated ability to type at least 50 words per minute and familiarity with basic computer programs to include, Adobe programs, Excel, Word and G Suite
  • Organization, Proficiency, Attention to Detail is a Must
 

ESSENTIAL FUNCTIONS/AREAS OF ACCOUNTABILITY

  1. Provides clerical support to agency management and supervisory personnel
  2. Opens and closes office Monday – Friday from 8 am to 5 pm
  3. Prepares correspondence, reports, documents
  4. Schedules appointments for management staff and schedules meeting rooms
  5. Prepares updates to policies and procedures as directed
  6. Prepares statistical reports as needed
  7. Maintains inventory of office supplies and medical supplieS
  8. Establishes agency standards and appropriate reorder points
  9. Monitor’s supply needs and assures availability of supplies needed
  10. Prepares client charge slips as directed and forwards them to the billing department
  11. Assists with the billing process
  12. Assists with data entry of schedules for billing and payroll
  13. Maintains current admission log
  14. Enters all new clients into the computer system
  15. Assists with the hiring process for direct care staff
  16. Provides initial telephone screening for applicants and sets up interviews if appropriate
  17. Requests Employment Verification(s) on applicants
  18. Assists in orientation and training of new clerical staff
  19. Performs job in compliance with agency policies and procedures as well as community and professional standards
  20. Accepts responsibility in accordance with the role of the Administrative Assistant
  21. Assures compliance with applicable texas state home care laws (2 years experience required)
  22. Attends meetings and educational programs as required
  23. Participates in the Agency quality improvement activities
  24. Maintains confidentiality in all aspects of the job
  25. Communicates necessary information to Supervisor and management team to ensure coordination of services and activities
  26. Attends clinical staff meetings as needed to communicate information needs as they relate to physician orders and other timely written reports
  27. Contacts clients, referral sources, families, and other disciplines as directed to assure care coordination
  28. Assists with filing of documentation in the clinical record. Reports missing or incomplete charting
  29. Participates and communicates with other departments to assure that tasks are accomplished
  30. Performs additional duties and responsibilities as deemed necessary
 
Compensation: $30,000.00 - $40,000.00 per year

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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